Division of Lab Management/Operation

Division of Lab Management/ Operation
Staff
Task
1 Laboratory Management Committee (LMC) Member Kho Soon Hang

Noorhalita Binti Abdol Halit

Nurul Ain Binti Mohd Johar

Rosmawati binti Ariffin

Tan Xiao Zhen

Teo Gee Man

Kang Jo Yee

  • To represent DLMSA to discuss issues and policies related to lab management
  • To discuss and improve lab management policy (rules & regulations, forms, etc) and bring to Faculty Management Committee (FMC) for approval
2 Departmental and Lab Management Commitee Secretary Rosmawati binti Ariffin
  • Departmental and Lab management committee secretariat
  • To collect monthly lab report
  • Arrange meeting and meeting minutes
  • To update staffs regarding new policies, rules & regulations, and other information
3 Head of Division Leader
Kho Soon Hang

D3E
Noorhalita Binti Abdol Halit

DCI & DS
Nora’aslinda binti Abd Rahman

DCL
Tan Xiao Zhen

DIESC & DMAS
Teo Gee Man

DMME
Rosmawati binti Ariffin
Muhammad Izhar Bin Mohamad Pauzi

DMBE
Nurul Ain Binti Mohd Johar

  • Leader and representative for departmental related issue and task
  • Leader shall oversee overall lab operation within his/her care
  • To lead and disseminate tasks for lab staff within his/her care
  • Refer to “Role of Head of Division” for more information
4 Lab Policy and Daily Operation

  • Rules & regulations, forms, management
Leader
Kho Soon Hang

Assistant
All Head of Division

  • Overall lab policy
  • Lab rules & regulations
  • Lab arrangement, organization and management, inventory monitoring
  • Daily operation
5 Maintenance and Support Leader
Muhammad Izhar Bin Mohamad Pauzi

Assistant
Zulfadli bin Mat Zin

Team Member
Hanisah Binti Mustaffa
Ho Chan Cheong
Ho Kok Wai
Mohd Hanis Bin Nazli
Mohd Rosnan Bin Ismail
Saiful Anuar Bin Mohd Taib
Wan Mohd Syafiq Bin Wan Hanapi

  • To provide general support (those works that not involves DEF) for labs, such as fabrication and repair of tools, mechanical parts, etc.
  • To diagnose equipment issues and perform minor repair (if possible) before call for external engineer.
6 Timetable Management and Lab Sheet Compilation Teo Gee Man
  • To coordinate with FGO and prepare timetable and course registration for practical session in LKC FES
  • To solve issues arising from course registration, such as clashing and student complaint
  • To make sure practical session falls between working hour
7 Lab Key Management Leader
Wan Mohd Syafiq bin Wan

Assistant
Lim Eng Cheong
Nora’aslinda binti Abd Rahman

  • Key management for DLMSA laboratories
  • To centralize all lab keys and distribute to lab staff daily
  • Key can only be given to lab staff. Academic staff cannot hold lab keys
  • Disciplinary action will be taken to those who duplicated the keys
8 Store Keeping, Item Code, Asset and Inventory Management, and Budget Estimation

  • Inventory management for DLMSA and research item
Leader
Kho Soon Hang

Assistant
Muhammad Izhar Bin Mohamad Pauzi
Nurul Ain Binti Mohd Johar
Lee Jia Ji

Team Member
All Head of Division

  • Coordination and management of faculty assets
  • Sticker distribution
  • Asset verification
  • Manage DLMSA inventory and stock (consumable, tools, etc)
  • Yearly budget estimation and preparation for DLMSA
  • Coordination of inventory audit
9 PC and Technical Support

  • Technical support for staff PC, printer, Software, etc.
Leader
Teo Gee Man

Assistant
Mohd Hafizul Bin Rameli
Mohd Asraf Bin Ishak
Muhamad Hanis Bin Sharuddin

  • Setup, backup, security and system update. Improve system, install software
  • Provide CD/software support for staff PC
  • Printing of Lab posters, signage, etc
10 Job Safety Analysis (JSA), Safety Data Sheet (SDS), and 7th Schedule document review Leader
Tan Xiao Zhen

Team Member
Noorhalita Binti Abdol Halit
Nora’aslinda binti Abd Rahman
Nur’Ain Syaffiqa binti Abdul Suhaim
Rosmawati binti Ariffin
Wong Seng Choong
Zulfadli bin Mat Zin

  • JSA, SDS and 7th schedule is required to be submitted by all lab users before they are allowed to conduct chemical experiments. This includes FYP, URS, and postgraduate students
  • It is the task of the committee member to review the documents submitted and make sure the experiment is safe to be conducted in the lab
11 Asset Disposal & Research Asset Management

  • Asset disposal coordinator
Leader
Muhammad Izhar Bin Mohamad Pauzi

Assistant
Teo Gee Man

Team Member
All Head of Division

  • To coordinate asset disposal for Asset Monitoring & Disposal Committee (AMDC) meeting
12 Scheduled Waste (SW) Disposal

  • Chemical waste disposal coordinator
Leader
Tan Xiao Zhen

Assistant
Zulfadli bin Mat Zin

Team Member
Ho Kok Wai
Wong Seng Choong
Muhammad Izhar Bin Mohamad Pauzi
Noorhalita Binti Abdol Halit
Nora’aslinda binti Abd Rahman
Nur’Ain Syaffiqa binti Abdul Suhaim

  • To coordinate biological, chemical and schedule waste disposal for Sungai Long campus
  • To make sure scheduled waste produced is properly labeled
  • To make sure incompatible components in scheduled waste do not mix in the same container
  • To dispose scheduled waste regularly
13 Laboratory Purchasing Coordinator (LPC)

  • Lab and Research purchasing, FYP reimbursement coordinator
Lim Eng Cheong
Wong Seng Choong
  • Budget monitoring
  • Compile purchase requests for both department and Researcher
  • Access right for Web2 Supplier Database (Laboratory related)
  • Request For Quotation (RFQ)
  • Open quotation

Dept purchase:

  • Pass document to Lab staff for Purchase Requisition (PR)

Research purchase:

  • LPC to do Record of Quotation and pass to researcher to do Purchase Requisition (PR) and evaluation
  • To Check PR
  • New supplier registration
  • To Coordinate meeting for ≥20k purchases
  • To coordinate Final Year Project (FYP) student’s reimbursement
14 Laboratory Purchasing Account Monitoring & Management Main
Lim Eng Cheong
Wong Seng Choong

Assistant
Nur Halimaton Sakdiah Binti Harun

Backup
Kho Soon Hang

  • To update purchasing account and monitor budget for both Departmental and Research purchases
15 Laboratory Purchasing Members

  • To initiate and process laboratory purchasing and account maintenance
All Lab Staff
  • To oversee and initiate purchasing for DLMSA
  • To process departmental purchasing task (RFQ, PR, PO, Invoice and DO)
  • To keep track of spending record according to annually requested budget

Head of Division only:

  • To assess e-PO system
  • To prepare annual budget
16 Departmental Website Design and Update Leader
Teo Gee Man

Assistant
Mohd Hafizul Bin Rameli

  • Website design, information gathering and sorting and update
  • Maintenance of website, regularly upload new info, SOP & Forms, etc
17 Labware/Tool/Glassware Loan (FYP, postgraduate, research) Leader
Nur’Ain Syaffiqa binti Abdul Suhaim
(centralized glassware)

Assistant
Wong Seng Choong

  • To manage, regulate and distribute glassware loan
  • To regulate and make sure quantity requested is reasonable and necessary. Request for detail proposal if needed
  • Submission of form is two sessions per week (Latest by Monday or Wednesday, 5 pm). Collection of item opens for two sessions per week, on Wednesday or Friday, depending on submission session. If holiday(s) fall in the week, only one session of form submission and item collection will be conducted
18 Locker & Steel Cabinet Rental (Undergraduate and Postgraduate Student; Report Submission Locker at SB)

  • Student locker rental.
  • Centralised of steel cabinets for active research grant
Leader
Kang Jo Yee

Sub-basement
Wan Mohd Syafiq Bin Wan Hanapi

5th Floor
Zulfadli bin Mat Zin

6th Floor
Mohd Azhar Bin Mohamad Saleh

7th Floor
Wong Seng Choong

9th Floor
Mohd Hafizul Bin Rameli

  • To manage locker rental for FYP & Postgraduate student
  • Applicant to provide own padlock
  • One key hold by applicant and another by lab staff.
  • To manage locker for report submission at sub-basement (Syafiq)
  • To coordinate and distribute steel cabinet for DLMSA and Researchers
  • One cabinet is distributed per active Grant
  • Applicant to provide own padlock
  • To monitor and collect steel cabinet after Grant expired
  • To ensure Researchers cleared their steel cabinet after Grant is expired, and return the research items to DLMSA
19 DLMSA Representative for FYP Briefing by Programme 3E
Noorhalita Binti Abdol Halit

CI & QS
Nora’aslinda binti Abd Rahman

CL
Tan Xiao Zhen

ME & MM
Lim Eng Cheong

MH & BI
Nurul Ain Binti Mohd Johar

Maths & AS & IE & CS
Teo Gee Man

  • To provide FYP briefing at Week 1 of trimester
  • To introduce lab safety rules & regulations, do and don’ts, disciplinary actions and penalty
  • To explain specific rules & regulations in particular lab
  • To introduce LMC Forms related to FYP
  • To clarify FYP reimbursement SOP
  • To explain laboratory item breakage and lost form and penalty
  • To introduce DLMSA website
20 FYP Report and Reimbursement Item Collection/Coordinator

  • Collection of FYP report and Items from reimbursement
FYP reimbursement document checking
All head of Division

3E (KB602)
Hanisah Binti Mustaffa

CI (KBS01)
Wan Mohd Syafiq Bin Wan Hanapi

CL (KB511)
Nur’Ain Syaffiqa binti Abdul Suhaimi

ME & MM (KB732)
Saiful Anuar Bin Mohd Taib

MH & BI (KB614)
Nurul Ain Binti Mohd Johar

Maths & AS (KB903)
Mohd Hafizul Bin Rameli

IE & CS (KB903)
Mohd Asraf Bin Ishak

QS (KB607)
Muhamad Hanis Bin Sharuddin

To collect FYP report and reimbursement items from respective programmes
To check FYP submission “Bar List” (Google Sheet) from lab staff (in-charge staff for glassware or tool loan and locker rental)
To make sure student submit FYP reimbursement and return reimbursed items to DLMSA

Note:
Week 14:
1. FYP Progress Report
2. Turnitin report with less than 20% similarity
3. FYP Reimbursement Forms

Week 16:
1. All loan items
2. Locker Rental
3. Work space or bench cleared
**Bring “Laboratory Declaration Form” for signature as proof of return all the above

Week 17:
1. Corrected Final Report (Softbound)
2. CD
3. Permission Sheet
4. Turnitin report with less than 20% similarity
5. Lab Declaration Form
6. Return all Reimbursed Items (after received email from fesfyp@utar.edu.my)

21 Staff Wellness and Staff Club Leader
Rosmawati binti Ariffin

Assistant
Lee Jia Ji

Members
All DLMSA Staff

  • To oversee the welfare of DLMSA staff
  • To organize departmental activities, such as team building, sports, friendly match, lunch/dinner, vacation, visits, etc
22 Centralized Management of Lab Equipment Manual, Software 

Video Recording of Equipment Training

Leader
Teo Gee Man 

 

Leader
Mohd Hafizul Bin Rameli

  • To provide 1-stop keeping of all equipment software and manual for DLMSA
  • One copy of manual is distributed to respective lab
  • To request for video recording service at “web2 > ICT service request” when there is scheduled lab equipment training
  • Storage of lab equipment training CD from SODEMC
23 Poster and Signage Leader
Kho Soon Hang

Assistant
New Staff

Printing
Teo Gee Man

  • To standardize lab signage, safety signage, poster, etc.
  • To print and coordinate the display of signage and poster
24 Support Staff

  • Daily operations and technical support
All Lab Assistants
  • Maintenance of equipment
  • Preparation of practical class
  • Housekeeping
  • Handling of FYP request such as consumable, tools, locker rental, etc
  • Assisting Assistant Manager on other works
  • Ensure lab safety rules and regulations are visible to the students and followed by all lab users at all-time
  • Minor Admin works, such as Record of Quotation
  • Any other tasks and duties within the scope as assigned by the superior from time to time

Back

Comments are closed