Rules & Regulations

Introduction

The laboratories are full of potential hazards that may cause serious injuries and harm to the users and surrounding personnel if precaution steps are not taken.  Safety of the personnel is the most important aspect when working in a laboratory.  Understanding the lab rules and regulations is very important to prevent accident and near miss.  The lab regulations in Section 1 (General rules, Lab Safety Rules, and Equipment Usage and Consumable Items Request) are applicable to all engineering & science laboratories.  Section 2 listed specific rules and regulations in particular laboratories which must be followed in addition to lab regulations in Section 1.  The rules & regulations for computer labs are listed in Section 3.  Disciplinary actions (Section 4) will be taken to those who fail to abide the rules and regulations.

1. Lab Regulation

1.1 General Rules

  • The lab operating hours of normal working day are Monday to Friday, 8.30am to 5.30pm (Excluding public holidays).
  • Students are not allowed to work alone without the supervision of lab instructor.
  • Any unauthorized experiment without the knowledge of lab staff and supervisor is prohibited.
  • Prioritize your safety and safety of others.  Horseplay, practical jokes, and pranks are dangerous and prohibited.  Any students found in violation of this rule can be barred from entering the lab within a stipulated period of time.
  • All students and staff members are required to register at the beginning (before enter the laboratory) and end of laboratory session (sign in/out in logbook provided).  Any students found in violation of this rule can be barred from entering the lab within a stipulated period of time.  This is for safety and security reason.  Lab staff will be aware of the presence of personnel in the lab and be more manageable during emergency (fire, chemical spill, etc).
  • It is COMPULSORY to wear proper attire when working in the laboratory:-
    1. Covered shoes
    2. Tidy attire and Long pants or long skirts/dress covering leg and ankles
    3. Lab coat (if applicable)
    4. Neat, collected hair
  • Any student or staff without proper attire are prohibited from entering the laboratory.  This is to prevent contamination of personal clothing from chemicals or other hazards and spreading of pathogens to public area or home.
  • Never wear lab coat to public areas, such as canteen. This is to prevent contamination of chemicals and pathogens to these areas, or into the foods.
  • Foods, drinks and smoking are strictly prohibited inside the laboratory.
  • All students and staff members are required to consult lab staff for the location or workstation to conduct experiments.
  • Workspace must be well maintained in clean conditions. If experimental setup is not in use, it should be properly isolated or dismantle.
  • Workspace has to be cleaned and tidied up after the experiment completed.  It is the responsibility of the user to clean the workspace after each experiment and before the end of the day.
  • Common areas such as fume cupboards and bench tops should be kept available to all users; prolong usage of common areas is not allowed.
  • Bags and other belongings must be kept at the designated places.  Do not leave your valuable items in the bag unattended.
  • Noise must be kept to the minimum as a courtesy to respect others.
  • All students and staff members should ask permission from lab staff before operating any lab equipment.  Each equipment has a set of SOP (Safe Operating Procedure) that must be followed closely to prevent risk of injury and/or damage of the equipment.
  • All instrument and equipment must be handled with care in sharing with others.
  • Students shall be liable for damages of equipment caused by individual negligence. If damages occurred, an investigation will take place to identify the causes and the names of the involved students will be recorded for faculty attention.
  • Students shall report immediately to the lab staff, if the lab equipment is suspected to be malfunctioning.
  • Students are required to instill an instinctive awareness towards property value of lab equipment and to be responsible when using it. Any damages can cause to jeopardize the success of not only the individual work but also to the university.
  • Do not attempt to remove and dismantle any parts of the equipment from its original design without permission. Instrument and equipment must be returned orderly after using them.
  • All students and staff members are strictly prohibited to take any equipment out from the lab without the permission of lab staff.
  • Students should not attempt to use any unfamiliar equipment without first to consult the lab staff. Do not bring away any technical manuals from the laboratory.
  • Students should report immediately to lab staff if any injury occurred.  Lab staffs are trained for emergency responses and are more competent in handle such situations.
  • Student should report immediately to the Lab staff if discovered any damages of equipment and hazardous situation.
  • Please check the notice board regularly and pay attention to the lab announcements.
  • Different laboratory may have different set of rules and regulations, all students and staff members are required to check with individual laboratory for its specific rules and regulations.
  • Disciplinary action shall be taken against those students who are failed to abide the rules and regulations.

1.2 Lab Safety Rules

  • It is always a good practice and a responsibility of an individual to keep a tidy working condition in lab.
  • For overall safety when working with other people, it is essential for each student to follow the procedures given by the lab staff or instructor when conducting lab experiment.
  • Before the experiment start, students must study the information and understand the procedures mentioned in the given lab sheet.
  • Electric shock is a serious fatal error due to human negligence. Electric current of higher than 100mA may cause death to human. Thus, do not work with electricity under wet condition in lab.
  • If there is a tingling feel when working with electrical devices, stop and switch off the devices immediately. Place a warning note before reporting to the lab staff/instructor and wait until further instruction.
  • Informing lab staff or instructor if you doubt the condition is not safe during the experiment.
  • Do not wear sandals, slippers and high heel shoes inside the lab.  This is to prevent accidents such as tripping, falling and to protect your foot in case of chemical spill.
  • Students and staff with long hair must get their hair tied up tidily when doing lab work.  This is to prevent accidents such as pulling of hair into equipment with rotating spindle and burning when operating Bunsen burner or other flame sources.
  • Before operating a high voltage equipment, always ask the lab staff or instructor to be accompanied to check proper condition of electric circuit.
  • When operating laser equipment, please avoid looking directly to the laser source.
  • Students and staff are required to wear safety shoe at all time in Civil Engineering lab and Mechanical & Timber workshop to protect foot from various hazards such as falling objects, sharps, slips, trips, falls, etc. Safety shoe details can be found in:

http://fes.utar.edu.my/2017/01/17/compulsory-to-wear-safety-shoes-in-kbs01-kbs03/

  • Students and staff are required to wear goggle in the workshop when machining and cutting work pieces.
  • Do not use bare hand to handle broken glassware.  Inform lab staff immediately for assistance.  Broken glassware should be collected using brush and dustpan and discard in sturdy container.
  • Students and staff are required to wear gloves, apron and mask when handling corrosive or active chemical agents.
  • Hazardous chemical agents must be properly stored and labeled in a designated place. Students must acquire and study the safety data sheet (SDS) of a particular chemical agent before using it.
  • Use staircase when transporting chemicals.  Do not use lift, this will complicates emergency response and increase exposure in case chemical spills.
  • When lifting heavy objects, keep proper posture and use proper lifting technique to avoid straining on lower back and prevent injury.

1.3 Equipment Usage and Consumable Item Request

  • All students and staff members MUST register (sign in/out in logbook provided) and inform lab staff on the use of laboratory equipment. Any students found in violation of this rule can be barred from using the equipment within a stipulated period of time.  This is to ensure lab staff provides proper training on SOP of the particular equipment and acknowledged the competency of the personnel to handle the equipment without risk of injury (electric shock, high pressure, hot surface, high rotational speed, etc).
  • All students and staff members MUST read the equipment manual, understand associated HAZARDS and take measures to avoid them by strictly following the set rules for users. Please request a training session from lab staff or Person In Charge on SOP of the equipment. Do not attempt to operate the equipment yourself or learn from other students.
  • All students and staff members MUST wear suitable Personnel Protective Equipment (PPE) based on the characteristic of the equipment (e.g. leather gloves when there is electricity shock risk, metal mesh glove to provide protection from sharp objects, aluminized or heat resistant gloves to protect from hot surface of equipment, etc).
  • All students and staff members must obtain acknowledgement from lab staff for requesting of consumable items. If deemed necessary, all users must record in the log book provided.

2. Specific Rules & Regulations According to Nature of the Lab

2.1 Chemical Laboratories and Chemical Related Operations

  • Always treat all unknown chemicals as HAZARDOUS.
  • Laboratory coat must be worn AT ALL TIMES in the laboratory.
  • It is COMPULSORY to wear suitable PPE when handling chemicals:-
    1. Gloves (rubber, nitrile, vynil, PVA)
    2. Face mask / respirators
    3. Chemical splash goggles
  • Do not wear contact lens in chemical lab. This will complicates first aid measure during chemical splash into eyes.
  • Do not wear PPE such as lab coat in the public area such as concourse, lecture hall, lecturer’s room, canteen, etc. This will increase the risk of public exposure to the user’s contaminated clothing.
  • All students are compulsory to submit Job Safety Analysis (JSA), Safety Data Sheet (SDS) and 7th Scheduled to lab staff in-charge for review and approval before any experiment can be conducted.
  • All students and staff members must read and understand the SDS (Safety Data Sheet) before handle any chemicals. Any experiments without SDS from original manufacturer is prohibited.  The SDS listed potential hazards of the chemical and response action in case of emergency.
  • All chemicals bought by students (Final Year Project, postgraduates) and staff members (research purpose) MUST be attached with SDS from the original manufacturer. Different manufacturers might synthesized the chemicals using different methods, such as additives, process, etc.  A copy of the SDS must be given to lab staff in charge for evaluation before commencing any experiments.
  • Lab staff has the right to instruct users to stop any experiments found to be unsafe or not following proper safe protocol. This is to prevent accidents and cause harm to other personnel.
  • All prepared chemicals MUST be labeled clearly: chemical name, concentration, hazard warning (corrosive, flammable, toxic, etc.), name of student and supervisor, contact no., and date of preparation. Please make sure the label is at least 4cm (H) x 8cm (W) and can be seen clearly.
  • Any operation that produces chemical fumes (volatile), vapours, gaseous, dust, mist and aerosol must be handled in fume cupboard.
  • Preparation of chemicals, especially acid mixture and hazardous chemicals MUST be conducted in an operational fume cupboard. Operational conditions of fume cupboard should be checked before preparation of chemicals.
  • Make sure the sash of the fume cupboard is open to the proper operating level, which is indicated by arrows on the frame. This is to ensure all chemical fumes are properly exhausted in the fume cupboard to protect the users.
  • When fume cupboard is not in use, keep the sash down.
  • Never store chemical in fume cupboard. Ample space must be available when operating in fume cupboard.  This is to avoid obstruction of air flow which reduce the performance of the fume cupboard.
  • For preparation of concentrated chemicals, obtain advice from lab staff on how to prepare the solution (high concentration with exothermic characteristic can cause heat reaction that can break the glassware).
  • Dispose all chemical waste properly into appropriate waste bottle. Never throw ANY chemicals into the sink drain.
  • Failure to obey proper chemicals handling rules may lead to serious consequences such as eye damage, severe skin burns and permanent scars (physical contact). Also it may cause serious chronic health problems such as shortness of breath, tightness in chest and other respiratory complications due to inhalation.

 2.2 Mechanical & Timber Workshop

  • Keep working area clean (including bench and equipment). All students and staff members are required to clean dusts and debris resulting from operations.
  • When operating equipment or machine with rotating spindles, accessories such as watches, necklaces, lanyards, bracelets, rings, jewelleries, gloves, loose clothes etc. are prohibited and long hair must be completely tied up.
  • PPE such as safety goggles, hearing protection, face shield, etc. must be worn when necessary.

2.3 Electrical and Electronic Laboratory

  • All users must wear protective PPE (hand glove, apron and protective goggles) when etching Printed Circuit Boards (PCBs). Chemicals are harmful and must not be handled with bare hands.
  • Wear goggles when drilling PCB. The PCB may shatter or pieces may thrown off into the face.
  • Before drilling, make sure the PCB is clamped or held securely in place. This is to avoid the PCB from spinning around during drilling, which may cause an accident to hands or fingers.

3. Rules & Regulations on Computer Usage

3.1 LKC FES’s Computer Teaching Lab

  • The computer facilities are to be used for learning purposes only.
  • Only registered students are allowed to access the computer facilities in the computer labs.
  • Wear your I.D. cards in a proper visible position.
  • Observe the dress code of UTAR.
  • No food or drink is allowed in the computer labs.
  • Do not disclose your password or allow other persons to use your account. You will be held responsible for any improper use of the computer facilities via your password or account.
  • Do not transmit or receive offensive or obscene materials. Users shall not view or download pornographic materials in any form.
  • Do not install any unauthorized or unlicensed software into the computers in computer labs.
  • Do not utilize the computer facilities for any activities which breach the UTAR rules and regulations or any related laws.
  • Do not tamper with the default settings for hardware or software of any computers or any other associated equipment. If there are problems or faults, report them to the Computer Lab Administrator.
  • Do not remove any equipment from the computer labs. Theft of equipment is a crime. Violators will be prosecuted.
  • You are not to unplug any of the equipment, network or power cables from their respective sockets and connect it with your laptop/notebook as the existing wired network connection is configured to work only with the lab computers.
  • Lab computers and the internet should ONLY be used for purposed related to the University work or studies. When you access the internet in the labs, your usage is monitored. Anyone who is accessing undesirable/inappropriate sites will be referred to the Disciplinary Committee. The list of online activities deemed inappropriate (unless it is meant for academic exercise) are including but not limited to:
    a) Music & Movie Download
    b) Watching Movie
    c) Gaming
    d) Pornographic Website
  • Please keep the computer labs neat and clean at all times.
  • Do not save your work in any of the computer. The computers are automatically cleaned and unauthorized files, directories and programs will be routinely deleted.
  • If a phone call needs to be attended, please do so outside the computer labs.
  • Computers in the labs are on the sharing basis. As a courtesy, please give your terminal to other users who are waiting if you have finished using it.
  • Group works, discussions and any non-computer based works should not be done inside the computer labs.
  • Before leaving your terminal, please save all your work in your USB. Any work done in the computer and left unattended will not be able to recover once the computer rebooted.
  • No software should be loaded, developed or executed in the computers that attempt to alter the computer setting.
  • All computer users are responsible for any damage to the equipment in the labs due to negligence.
  • LKC FES reserves the right to suspend any users from using the computer facilities if they are found to have breached any of the rules and regulations stated above.

 

4. Disciplinary Actions

Depends on the severity of the offense, the following actions might be taken:

Type of Offense Action to be taken
First offense Written warning (Email will be sent to supervisor, HoD, Laboratory Management Committee Chairman, and FYP Coordinator). Offender to write a show cause letter to Dean.
Second offense Warning letter issued by Dean office.
Third offense Case will be referred to student disciplinary committee.

revision date: 3 September 2019

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