Reimbursement Requisition Procedures

Reimbursement Requisition Procedures

Please ensure that you have completed and submitted all the necessary documents to avoid any delay in processing your claims. For more details, please refer to the Reimbursement Procedures.

Make a copy of all the documents (especially the receipts/bills) for backup purposes.


Before submitting your claims, please ensure that:

  • All the receipts/bills must be original and clear.
  • You are allowed to claim ONLY for the items used in your FYP project. Highlight those items in the receipt.
  • You are allowed to reimburse ONLY the total amount that you have paid for. State clearly the discount that has been offered (if any) in the forms.
  • Complete the Reimbursement Memo, Purchasing Request Form and Purchasing Requisition Form and attach together with the original and a photocopy of all the receipts. All forms and receipts must be verified and signed by your supervisor. Just require the signature of supervisor.
  • Email the softcopy of all the completed forms (Reimbursement MemoPurchasing Request Form and Purchasing Requisition Form) to, with subject topic “FYP Claim: Name, Student ID”.

Reminder: Make a copy of all the documents (especially the receipts/bills) for backup purposes.

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